TL;DR
After testing both Kantree and MS-Project, two project management tools, we observed clear advantages and disadvantages in each platform, which are essential in choosing the right tool.
In this analysis, we focus on Microsoft Project for the web, which is the version most similar to kantree.io.
MS-Project for the Web, known for its integration with the Microsoft ecosystem, is particularly appealing to teams already familiar with Microsoft tools. Project for the Web’s strengths lie in its visual planning and simplified interface compared to previous Project versions.
However, this accessibility comes with notable rigidity: limited flexibility in customizing processes and workflows, and a need to multiply Microsoft integrations for certain specific needs.
Its alternative, Kantree, excels in advanced customization, enabling highly precise adaptations to complex organizational needs.
This flexibility, however, is balanced by a more comprehensive UI, which may require a longer learning curve for users favoring a visual approach.
In this analysis, we compare key features such as card fields, sub-tasks, filters, the Kanban board, work centralization, automations, and forms.
These elements are crucial for understanding how each tool can optimize task organization and visual management.
In conclusion, MS-Project and Kantree serve the same main purpose: providing an effective solution for task management.
However, their approaches differ significantly. MS-Project is ideal for those seeking an accessible solution with numerous Microsoft integrations, while Kantree is geared towards those who need extensive customization for managing more complex projects.
For quick access to the analyzed categories, click on the tested features:
- Card fields
- Card settings
- Card conversations
- Filters
- Kanban board
- Automations
- Views
- Dashboards
- Conclusion
To understand what we’re talking about, let’s first take a closer look at each tool.
| MS-Project | Kantree | |
|---|---|---|
| Customizable Fields | ||
| Analytical Reports | ||
| Basic Ticketing | ||
| Advanced Ticketing | ||
| Advanced Workflows | ||
| Query Language | ||
| Complex Kanban Boards | ||
| Easy to Set Up | ||
| Tool Flexibility | ||
| Native Real-Time Collaboration | ||
| Sub-Card Customization |
What is MS Project?
“MS Project for the web” is the latest evolution in Microsoft’s project management suite, fully cloud-based. Launched in 2019, this tool is part of the Microsoft 365 family and offers a simplified interface compared to previous Project versions.
What is Kantree?
Kantree is a comprehensive project management platform that enables easy collaboration on tasks and enhances team productivity and project visibility. It allows you to share tasks, manage real-time project progress, and execute customized processes. Kantree was created in 2016, born from the observation of the multiplicity, rigidity, and complexity of the collaborative platform market. Kantree is a product managed by Digicoop, a French employee-owned cooperative.
Now that we know the players better, let’s closely examine the key features when considering which project management tool to choose.
Let’s now move on to the complete analysis, feature by feature.
MS-Project vs Kantree: card fields
TL;DR MS-Project offers limited card fields, while Kantree provides more flexibility in adding fields both in terms of content and format.
Fields in MS-Project
Field creation is limited
When opening a card, available fields are decided by the application. Only certain fields can be added from the 13 available options.
Fields in Kantree
Field creation directly within the card
Adding a field in Kantree is easy, as it can be done as soon as you open a card, no matter which view you are in. Simply hover the mouse, and a dropdown menu appears. There are a total of 28 different field options.
MS-Project vs Kantree: card settings
TL;DR MS-Project offers basic configuration options, while Kantree offers more sharing and modification possibilities.
Card settings in MS-Project
The card settings are very limited
When opening a card and clicking on the three small settings dots “…”, only two options are available.
Card settings in Kantree
Wide range of card parameter options
In card settings, Kantree not only allows you to share it via URL or QR code but also to change its status, mark it as recurring, or even submit data via a form.
MS-Project vs Kantree: card conversations
TL;DR MS-Project offers integration with MS Teams, while Kantree provides a dedicated discussion space on each card.
Conversations in MS-Project
The only option is integration with MS Teams
Conversations can only occur in the card by adding Microsoft Teams, which requires the entire company to have Microsoft accounts.
Conversations in Kantree
A sub-card behaves like a card in Kantree
Each card has a dedicated conversation space. It is possible to assign a colleague who will receive a notification, format text, add images, quotes, and more. The conversation is linked to the card and is not limited in terms of maximum capacity.
MS-Project vs Kantree: filters
TL;DR MS-Project offers a simple filter editor, while Kantree additionally provides an advanced filter editor.
Filters in MS-Project
Limited number of filters in MS-Project
Filters in MS-Project are only possible with certain elements predefined in the application. These are simple filters that are usable only within this specific context and are thus difficult to adapt to a specific case.
Filters in Kantree
A choice between multiple options or a query language depending on user preference
Filters in Kantree use the same filter editor as MS Project, but Kantree offers much more flexible advanced filtering options. By using the KQL language, you can achieve greater precision in your searches and create complex joins (and/or/if/…).
MS-Project vs Kantree: the Kanban board
TL;DR MS-Project offers a basic Kanban board view, while Kantree provides far more configuration options.
Kanban board in MS-Project
Limited display options for cards
MS Project allows users only to rename columns, apply a color, and rearrange columns on the Kanban board. No additional configurations are available.
Kanban board in Kantree
The display is designed to accommodate many visible cards
Kantree lets you adjust card density, allowing 7 cards with visuals on screen. Without images, Kantree can display a minimum of 8 cards per column. The Kanban view supports up to 6 columns, enabling a display of 6x8, or 48 cards. Additionally, you can set a Work In Progress (WIP) limit and apply automations or unique styles to it.
MS-Project vs Kantree: automations
TL;DR MS-Project relies on third-party tools for automation, while Kantree offers fully customizable in-app automations.
Automations in MS-Project
Integration diagram for automation in MS-Project, from a Microsoft guide. Rights reserved by Microsoft.
Automations are possible, but require a third-party tool from the Microsoft ecosystem. Configuration demands some technical skill and is not the most user-friendly.
Automations in Kantree
Automation editor in Kantree
Automations can be easily configured with the editor or by using the KQL language, creating highly detailed workflows to fit specific needs. Conditional branches and custom conditions can be added to support complex workflows.
MS-Project vs Kantree: views
TL;DR MS-Project offers predefined, static views, while Kantree allows users to add more and choose between shared and private views.
Views in MS-Project
No option to add more views in MS Project
Views in MS Project are static and automatically displayed in the app. When clicking on the “…” to add settings, only one additional option is available.
Views in Kantree
Unlimited views available
In Kantree, views can be customized and are available as either shared views with workspace members or as private views. Users can add as many views as they wish.
MS-Project vs Kantree: dashboards
TL;DR MS-Project provides predefined dashboards, while Kantree offers highly customizable dashboards using KQL.
Dashboards in MS-Project
Limited customization options for dashboards
In MS-Project’s dashboard section, which is available by default, dashboards are equally static. Further customization or filtering is limited.
Dashboards in Kantree
Kantree dashboards are as customizable as filters, thanks to KQL
Dashboards in Kantree allow for highly detailed information. With KQL, you can create custom dashboards with specific data using AND, OR, NOT operators, and more.
Final verdict
We did not analyze other features as the list is extensive and the tools are designed with different philosophies.
| MS-Project | Kantree |
|---|---|
| Advantage: seamless integration with the Microsoft ecosystem | Advantage: highly customizable solution tailored to professional needs |
| Drawback: limited personalization, reliant on other Microsoft tools for certain features | Drawback: longer learning curve |
| Best for: organizations using Microsoft, with dedicated IT teams | Best for: companies with multiple teams and/or complex projects |
MS-Project is suitable if you have an IT team to set up your workspace as needed.
Kantree is your solution if you want to manage complex projects and tasks with greater customization without relying on IT.
In summary, Kantree stands out as the best alternative to MS-Project.
To make the switch easier:
Import from MS-Project
Switching from MS-Project to Kantree is easy: simply import your previous projects, invite your team, and resume work as usual!
